POKERFLOOR

Management system for poker clubs

The whole club in one system — and the cash difference with a name and a time.

Waitlist, tournaments, cash games, bar, tabs, house tabs, leaderboard, payroll and end-of-day closing in the same system. Every entry has an author, a time, and a trail back to its origin.

Built and operated inside a real poker club, on packed tournament nights.

Book a demo See what the system does

You talk directly to the people who built the system. No forms, no call center.

Built inside a club in operation.

Double-entry accounting underneath every screen.

Permissions by action, not by trust.

The owner's pain

You don't have a software problem. You have five notebooks.

The tournament lives in an app. The cash game lives on a sheet at the cash desk. The bar lives on paper tabs. The house tabs live in the manager's head. The dealer payroll lives on WhatsApp. And the ranking — someone types it up on Monday.

At the end of the night you add it all up and something doesn't match. That's where the expensive part starts: figuring out whether it was a typo, wrong change, a rebuy nobody entered, a comp that ended up on someone's tab, or money that simply never came back.

Most of the time you never find out. You adjust the spreadsheet and go to bed.

Empty poker table under warm light

The four holes that cost you money every week

  • The cash count that “almost” balances. Without real accounting underneath, the difference disappears into the adjustment itself — and the same hole repeats every month.
  • The operation that depends on one person. If the manager doesn't show up, nobody knows who owed what, who had a house tab, and how much is in the jackpot fund.
  • The bar with no real control. Drinks go out, too little money comes in, and nobody can prove where the numbers went wrong.
  • The mix-up between the club's money and other people's money. Dealer tips, staff, prizes, jackpot and rake all live in the same physical drawer and the same number on the spreadsheet.

PokerFloor was built to move each of these holes from “I think” to “it's on record”.

What the system does

One system, four fronts of the house.

Everything below already runs in a club, every day — this is not a roadmap of future plans.

Tables and tournaments

  • Waitlist managed on screen: who arrived, who's already seated, who gave up.
  • Full tournament management: blind structures, table draws, a drag-and-drop seat map, rebuys, add-ons and re-entries.
  • Tournament clock with a pause that never gets lost: if the screen closes, the page crashes or you switch computers, the clock picks up right where it was.
  • Payouts with splits settled on the spot, exactly the way the table agreed.
  • Leaderboard display for the floor TV, updating on its own.
  • Cash games with up to 12 seats per table, a per-player timer, partial cashouts and a minimum-stay rule.
  • Automatic leaderboard: points come from results already entered. Nobody types up a ranking on Monday.
  • Jackpot with the running total coming from the club's own accounting, not from a hand-typed number.

Why it matters: the tournament stops depending on the one person who “knows the system”. Any trained member of your staff can run the night, and the results flow straight into the leaderboard and the books.

Bar and tabs

  • Bar POS with recipes and inventory: each pour deducts the right ingredient, not some generic unit.
  • Tabs tied to numbered physical cards, the way your house already operates.
  • Item-by-item statement: when a player asks “what did I order?”, you show the list with times and amounts, not a round total.
  • House tabs with a per-player limit: the system holds the line when the limit is hit, instead of you finding out later.
  • Orders entered from a phone, with a delivery queue and timer — staff on the floor don't have to walk back to the counter to log an order.

Why it matters: the bar is where money leaks most quietly. Here, every pour has an item, a time and a name attached.

Money and closing

  • Cash desk closing with a blind count: whoever counts doesn't see the expected amount. The count becomes evidence, not confirmation.
  • Staff payroll, with percentage-based tip pools and a history of every payment.
  • Rake, staff, prizes, tips and jackpot kept separate — each in its own account, not lumped into one “revenue” number.
  • Reversals with a second approver: corrections exist, but they stay flagged on the statement, and nobody corrects their own entry alone.
  • Financial dashboard for the day and the period, with what came in by payment method and what stayed on house tabs.

Why it matters: at the end of the night there is one correct number, and there is a trail that leads to it. The difference stops being a mystery and becomes an identified line.

Staff and security

  • Permissions by action, not by “trust profile”: 40 separate actions (selling chips, approving reversals, viewing player data, counting the drawer, sending messages…). Each role gets its own.
  • Fine-tuning per person: you can grant or remove one specific action for one employee without inventing a new job title.
  • 2FA required for anyone who handles money.
  • Player records with encrypted personal data, and every read of sensitive data is logged — you know who looked up whose ID.
  • Bulk messaging via WhatsApp and SMS, honoring each player's marketing consent.
  • A step-by-step guide inside the system, which can be turned on only for those still learning and off for those who already know their way.

Why it matters: you stop choosing between “give access to everything” and “do it all yourself”. Your staff operates with a key cut to the right size.

Technical edge

Why the difference shows up — the boring part almost no system does.

Most club systems store money as a list of events: sold, paid, reversed. If an entry disappears from the middle, nothing flags it.

PokerFloor stores money as double-entry accounting, the same method banks and accountants have used for centuries: every movement leaves one place and enters another, and the sum has to be zero.

What that means in practice

  • The ledger balances or the system screams. There is a permanent check that chip and money entries sum to zero in the ledger. If an entry ever went in crooked, it would show — it wouldn't stay hidden inside a report. (This is about the records, not the drawer: the counted cash can still come up different, and that's exactly the difference the system surfaces with a name and a time, instead of letting it vanish into an adjustment.)
  • Nothing gets erased. Money records are write-once. Correcting a mistake doesn't erase it: it creates a mirrored reversal, and both stay visible on the statement, with a reason and an author.
  • No gaps in the numbering. Entries are numbered in an unbroken sequence, so if a record disappears, the gap is obvious.
  • A double tap doesn't become double money. If the cashier clicks twice or the connection wobbles and the sale is resent, the system returns the sale that already exists instead of creating another one.
  • Encrypted daily backup, with 30-day retention — and the restore process has actually been run for real, not just written in a manual.
  • A watchdog every 5 minutes: the system checks itself every 5 minutes (site up, errors, disk space, accounting summing to zero, today's backup). If the application goes down, it is brought back up automatically.

None of this shows up on your cashier's screen. It shows up at the end of the night, when the difference stops being a mystery and becomes an identified line.

What PokerFloor is not

  • It's not a card terminal. In-person cards go through your own terminal, and the system only records the payment method. Advance sales through the website (tournament buy-ins via Pix, credit or debit) exist and are integrated with a payment provider — but they are not a switch you flip on your own in the panel: they are configured during your club's onboarding, and the account that receives the money is defined together with us at that point. Once configured, each tournament goes on or off sale from the panel. Whatever a player pays in advance enters the system as their balance — the house's debt to them — and only becomes revenue when the front desk registers them.
  • It doesn't issue tax invoices. The controls are managerial. Tax invoicing stays with your invoicing tool and your accountant.
  • It doesn't replace your accountant or your lawyer. It hands both of them the organized statement they ask for.
  • It doesn't work without internet. Explained in the FAQ section.

Security and your data

Your club's data belongs to your club.

Data ownership and portability — the database separation architecture joins this page once it is proven by testing.

A poker club holds a customer's most sensitive information: name, ID, phone number, how much they play and how much they owe. We treat that with the care the subject demands.

  • Personal data encrypted in the database. ID numbers, phone numbers and addresses are not stored in plain text.
  • Every read of sensitive data is logged. If someone on your staff opened a player's file, there is a record of who opened it and when.
  • Permissions by action, with 2FA for anyone who handles money. Viewing player data is a specific permission, separate from operating the cash desk.
  • One protection no employee or manager at your club gets around: the expected closing amount cannot be released by exception to whoever does the count — not even by writing the permission straight into the database, because it gets wiped again every time access is resolved. That holds from top to bottom at your club, including the administrator profile.
  • Encrypted daily backup, with 30-day retention, and the restore procedure has already been run in practice.
  • Marketing consent per player: bulk messaging respects who agreed to receive messages.

If you decide to leave, the data is yours.

Case study

Built inside a real club, in operation.

PokerFloor wasn't designed from market research. It was written inside a working poker club, with a tournament running on the floor and the cash desk open — and every feature was born from a problem that showed up on a specific night.

The drag-and-drop seat map exists because the tournament director needed to move three tables in two minutes. The reversal with a second approver exists because someone once pulled the wrong player from a table. The blind count exists because checking the drawer while looking at the expected amount isn't really checking.

Complete from check-in to closing. No locked modules.

EVERY feature, one per line — and all of them in every plan. Each item on this list exists in the system today; there isn't a single promise here.

Simple to operateeach person sees only the buttons of their own role — the waiter doesn't see the finances, the dealer doesn't see the payroll.
Works on a phonecomputer, tablet or phone, straight in the browser — nothing to install, no new equipment.
Guide inside the systemstep by step, on for those still learning, off for those who already know.

Tables and tournaments

  • Blind structures with presets
  • Clock and display for the floor TV
  • Clock that survives a crashed screen
  • Automatic table and seat draw
  • Drag-and-drop seat map
  • Rebuys, add-ons and re-entries
  • Automatic payouts
  • Splits settled on the spot, as the table agreed
  • Configurable late reg
  • Rebuy requests from the table itself, by phone
  • Waitlist: arrived, seated, gave up
  • Automatic leaderboard from results
  • Leaderboard display updating on its own
  • Jackpot accrued through the accounting

Cash game

  • Sessions with opening and chip-tray count
  • Multiple tables, up to 12 seats each
  • Per-player timer
  • Minimum stay time
  • Partial cashout
  • Chips in play × cash desk, compared

Bar and tabs

  • POS with inventory
  • Recipes: each pour deducts the right ingredient
  • Tab per player
  • Numbered physical cards, the way your house runs
  • Item-by-item statement, with time and amount
  • House tabs with a limit the system ENFORCES
  • Phone orders with queue and timer
  • Public bar menu (club costs never shown)

Money and closing

  • Closing with a BLIND count
  • Double-entry accounting, zero-sum
  • Nothing gets erased: correcting creates a visible reversal
  • Reversals only with a second approver
  • Gapless numbering: if one goes missing, it shows
  • A double click doesn't duplicate a sale
  • Rake, staff, prizes, tips and jackpot kept separate
  • Drawer per operator
  • Dashboard for the day and the period
  • Cash flow and payment methods
  • Payroll with percentage-based tip pool
  • Encrypted daily backup, restore already tested
  • Automatic watchdog every 5 minutes

Staff and security

  • 40 permissions by ACTION, not by trust
  • Fine-tuning per person, no new job titles
  • 2FA for anyone who handles money
  • Player data encrypted in the database
  • Sensitive-data reads are logged
  • Step-by-step guide inside the system
  • Staff shift check-in

Players and communication

  • Player accounts with verified phone numbers
  • Club leaderboard on a public link
  • Full history per player
  • Advance buy-in purchase (configured at onboarding)
  • Bulk WhatsApp/SMS with consent
  • WhatsApp answered from inside the panel
  • Automatic bot replies
  • Migration from another platform already done in practice
In common market systems
In PokerFloor
Bar, leaderboard and jackpot tend to be modules sold separately, only on the top plans.
Everything included in every plan — what changes is the size of your club, never what the system does.
Money is a list of events: an entry disappears and nothing flags it.
A write-once, zero-sum ledger: deleting doesn't exist, correcting leaves a trail.
The cash count is done while looking at the expected amount.
Blind count: whoever counts doesn't see the expected amount — counting becomes evidence.
Access by trust profile: either you see everything, or you can't operate.
40 separate actions: the waiter doesn't see the finances, the dealer doesn't see the payroll.

Frequently asked questions

What if the internet goes down in the middle of the night?

The system runs on a server, so it needs a connection — there is no offline mode, and promising otherwise would be a lie. Two things soften the blow: the panel opens on any device with internet, so a phone on 4G keeps the house running if the floor wi-fi drops; and the data lives on the server, not on the front-desk computer — if the club's computer dies in the middle of a tournament, you open the system on another machine and continue from the exact same point. The practical advice we give every club is to keep a mobile data plan as a fallback for the main link.

Is my data mine? Can I take it with me if I leave?

It's yours. The player records, the tournament history, the leaderboard and the accounting belong to the club. There is an encrypted daily backup with 30-day retention, and on leaving, a complete copy of the club's data is delivered on request — format and timeline are written into the contract.

How do I migrate from the system I use today?

Migrating player records, tournament history and rankings has already been done in practice, coming from another platform — it's not a promise. And it doesn't depend on what your old system “lets” you export: in a guided session, on your screen and with your login, we pull out everything it shows, together — records, history and rankings. The credentials are yours and stay with you. We check player by player (duplicate names and different spellings are the real problem, not the volume), and whatever the old system didn't keep enters as a declared opening balance, instead of being recalculated by guesswork. You approve the check before the new leaderboard goes live.

How long does it take to start operating?

The steps are these: create the club and its users, define staff roles and permissions, register bar products and tournament structures, migrate history (if there is any) and run one supervised night. The first three are quick; what usually drives the calendar is the migration and staff training.

Will my staff be able to use it? My waiter isn't a tech person.

The system works on a phone, and each person only sees the buttons for the actions they're allowed to take — the waiter doesn't see the finances, the dealer doesn't see the payroll. There's a step-by-step guide inside the system itself, which can stay on for those still learning and off for those who've already got the hang of it. In the demo we show you the waiter's screen, not just the owner's.

What if someone on staff enters something wrong — or tries to skim?

Mistakes can be fixed: reversals exist, require a reason, require a second approver (a different person), and leave the original entry visible and flagged on the statement. Skimming gets harder by design: nothing is erased, every entry has an author and a time, closing is done with a blind count, anyone who handles money signs in with 2FA, and reads of sensitive player data are logged. The system doesn't promise to stop every attempt — it promises the attempt leaves a trail.

Do I need to buy new equipment?

No specific hardware needed. The system opens in the browser, on a computer, tablet or phone. The printer and card terminal you already use stay yours: in-person cards go through your own terminal and the system only records the payment method. Advance sales through the website (tournament buy-ins via Pix, credit or debit) are integrated with a payment provider and configured during your club's onboarding — not a self-service switch in the panel: the account that will receive the money is defined with us at setup time, and that's why this part belongs in the demo conversation, not on a signup screen. Once sales are configured, each tournament goes on or off the site from the panel. Whatever a player pays in advance enters the system as their balance (the house's debt to them) and only becomes revenue when the front desk registers them. The payment provider's fee is added to what the player pays, and the system keeps the fee charged to the player and the fee the provider actually took recorded separately — the difference between the two is what shows whether the markup is set right.

How much does it cost?

The price depends on the size of your club's operation. Talk to us on WhatsApp and we'll lay out the terms, no runaround.

Do you issue tax invoices for the bar?

No. PokerFloor is managerial control: it records the sale, the ingredient that left stock and the payment method. Tax invoicing stays with your invoicing tool and your accountant — and the system's statement is exactly what they ask for.

Do players see anything?

They do, and that's part of the product. Today there are five player-facing doors:

  • Club leaderboard on a public link, with no personal data beyond the name.
  • Tournament display for the floor TV, updating on its own.
  • Public bar menu, with sale prices — the club's costs never appear on that page.
  • Player account on the website: they sign up and only exist after proving their phone number with a code. An ID already in the database with a phone number that doesn't match doesn't get linked; it stays pending for the front desk to resolve.
  • Advance tournament buy-in purchase through the website (Pix, credit or debit) and rebuy requests by phone from players already seated at the table. The table request isn't a charge of any kind: it's a note that appears on the tournament director's screen with name, table and seat — the money is collected at the front desk, the way it always was.

Advance purchase is enabled during your club's onboarding — that's when the account that receives the money is defined, together with us; there is no screen (nor do we promise one) where a club plugs in its own payment account by itself. Until the provider is configured, the tournament list still appears on the website and the pay button simply isn't available. Once enabled, what goes on and off is the tournament: each one goes on sale by a decision in the panel. Leaderboard, display, menu and player accounts don't currently have a per-club on/off switch — if you want any of those pages hidden, that needs to be arranged with us.

See it working before you decide anything.

The demo is a conversation with the people who built the system — not a slide deck. You show us how your club operates today, and we show you the same flow inside PokerFloor: the waitlist, the tournament, the bar, the house tabs and the cash desk closing.

If it doesn't make sense for your club, we'll tell you on the spot.

Book a demo

No forms and no commitment. You talk directly to the people who answer for the system.